![]() I want to include a stopover or additional flight(s) on the way to/from Las Vegas. If you are flying from East Coast US or Canada, we would be happy to host you for an additional night to allow you to attend the full show day and avoid having to take the red-eye home. I can’t find a flight that gets me into Vegas in time for the showĬheck with your Relationship Manager before booking your flights so we can check and authorize these in advance.įlights back to my home airport leave too early and I do not want to take red-eye home? Travel to IMEX America should be booked to ensure that you are able to attend full trade show days of your hosted buyer program. What are the conditions of booking my own flight and claiming a reimbursement? For example, Tampa is not listed but is in the state of Florida so will fall within the Florida banding. You should use the banding that corresponds with the country and State you will be flying from. We have listed the major airports on the banding table along with the country and State they are in. The airport I am flying from is not listed on the banding table If you still struggle to find flights within banding, please contact your IMEX Relationship Manager. What should I do if I cannot find a flight within the banding limit? You should book your flights as soon as you have been accepted on to the hosted buyer program. *Important: This doesn’t apply to hosted buyers on the IMEX America individual long-haul program where IMEX do not provide flights or reimburse for travel.įor more information on travel reimbursement, please visit Travel Reimbursement Explained or for general flight information please see Flying to IMEX America. Make your own travel arrangements to IMEX America and we will reimburse the cost of your travel to and from Las Vegas up to the travel reimbursement limit. * There would be no extra charge in this instance. ![]() If you’d like to share your room with another hosted buyer, please let your IMEX Relationship Manager know so they can update your records. Please be advised that any extra cost will be at your own expense.Ĭan I change hotels if I do not want to stay at my allocated hotel? IMEX is not able to arrange any late checkouts, please request with your hotel directly. However, if you are attending as part of a hosted group, I would advise contacting your intermediary to check whether a group breakfast meeting has been planned. You should first contact your intermediary as they may have events planned in the morning or evening.īreakfast is not included as part of the hosted buyer program. Your hosted hotel nights are set according to your group program dates. What should I do if I need to change my hosted nights? Once your hotel is confirmed you will also be emailed a confirmation reference by IMEX. Your hotel details can be found in your account online under Travel and Hotel Confirmation available from approximately eight weeks before IMEX America. How and when do I find out which hotel I am staying at? Once IMEX has sent you confirmation of your hotel, you will be able to log in to the hotel’s Passkey and view the rates Rates vary depending on your hotel and the nights you wish to book. What are the hotel rates for additional nights? Using this link, you will also be able to view your hosted nights, add a 2nd guest or add room comments. Once your hotel is confirmed, IMEX will email you confirmation of your hotel and a link to allow you to book additional nights at a special rate directly with the hotel. How do I book extra nights at my own expense in my hosted hotel? IMEX will book your hosted hotel for you based on your hosted group and your program dates. Who books my hosted hotel accommodation for me? Canceling your attendance Call to Action.Flights and travel reimbursements Call to Action.
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